Department of Parks adn Wildlife


Version 3.5 Now Available!
Max image

This is Max. (Well, if Max was human this is what we think he’d look like, the kind of guy you’d be happy to leave your kids with. Some people think this is actually Fred MacMurray, but we’re not so sure. The original image had Max promoting a glass of beer. We’ve substituted that with something more politically and environmentally correct.)

So what does Max do?

If you spend a lot of time dealing with species names, Max can make your life a lot easier in a whole range of different ways. People dealing with species databases typically spend a lot of time creating data tables, checking or entering names, coming up with species name coding systems once they get sick of typing the full name in, printing species lists, entering sites details and so on.

And the problem is…

Well, does it bother you that your list of species names is hopelessly out of date after only a week? Ever got tired of entering those long names only to find your error rate alarming? Ever come back to an old database and found that many of the names had changed? Ever got sick of becoming an IT database expert when you’d rather be doing some science?

And what about localities? If you're not a GPS user, you'll know the tedium of converting between latitude/longitude and projected co-ordinates as well as trying to calculate your localities defined by reference to a named place. What about your old records that used datums prior to GDA94 datum?

These problems can make database management a real chore, not to mention decreasing the usefulness and value of your data because your names aren’t current anymore. This is where Max can help. Max comes bundled with the Census of Western Australian Plants. It also comes with an electronic collecting book for capturing specimen label data. In fact, if you are a regular contributor to the WA Herbarium we strongly encourage to use Max so that a), your names are more likely to be up to date and b) so that you have a standard database structure for your specimen data.

So, if your question is as simple as “How do I spell Eucalyptus?”, Max can help by displaying a list of names from his available species master lists. If you want to enter your data into a well-structure collecting book, Max can do that for you. If you want to know what names have changed recently, or what names in your database are no longer current, again, Max can help. Additionally, you can display distribution maps and images of certain Western Australian plant taxa.

In other words, Max is an all-rounder, making many of the tasks associated with using species names and compiling species databases easier.

Read on to find out how to download and register Max.

Max V3.5 now available

Max V3.5 is now available. It contains a number of bug fixes as well as support for Microsoft Access .accdb files.

See "What’s new in Max?" for more information.

Downloading and registering Max

Download and evaluate Max at no obligation for 30 days (after that, Max won’t run without providing a permanent serial number.) Once you’ve downloaded the installation program, run it and follow the instructions.

Important: Max needs a serial number before it will run. You must register with the WA Herbarium to get a serial number, even if you only wish to evaluate the product. This enables us to gain an idea of who uses Max and the species name data that comes with Max. It also puts us in a better position to provide support. Visit the registration page to register your copy of Max.

Once you’ve registered Max, go to the Max Download Page to download it from our anonymous FTP site. Once installed, consult the readme.rtf file for more information.

Purchasing and ordering

Visit our purchasing page for information on Max pricing, or our ordering page for information on ordering Max.

We hope you enjoy using Max and appreciate your feedback. Feel free to email Julia Percy-Bower.

The Max installation file is a single file of about 51 MB. With broadband it may only take a minute or two to download.

Previous versions

It is advisable, though not always necessary, to uninstall any previous versions of Max before installing the current version.

Choose file

Max full installation
Download Max 3 Full Installation link: 
44,108,989 bytes

Serial number

The installation program will ask for a user name, company and serial number (you will receive your serial number directly by email once you have registered). Remember, Max won't run without this information.

System requirements

Max V3 will run on Windows XP and 7. Once installed, consult readme.rtf for more information.

Order Max or regular updates of WACensus

The development of Max has been undertaken by the Science Division within the Department of Environment and Conservation in Western Australia. We believe there is a real need for the names of Western Australia’s plants and animals to be as widely available as possible to more effectively document the biota and facilitate the conservation process. It is not our intention, therefore, to profit commercially from providing basic names data.

However, the cost of maintaining a comprehensive names database, constantly reviewing the literature and trapping name changes is substantial. While larger organisations have the resources to develop forms-based applications that intelligently deploy names data, these are beyond the capacity of most community groups or individuals. Thus we have sponsored the development of an intelligent names browser, collecting book and editing utility, and the associated development costs. Max pricing is not based on cost recovery (which would obviously incur far higher prices). Rather, it is a means to subsidising the ongoing provision of high quality names data together with regular updates, as well as assisting the ongoing development of Max.

The WA Herbarium, which provides the names for Western Australian Plants and houses the development of Max, encourages collaboration with non-profit research institutions, conservation agencies and individuals or groups having an explicit conservation focus. Fauna names are provided courtesy of the Western Australian Museum, with additional names added by DEC's Species and Communities Branch.

Max software

The basic unit cost for Max is A$385.00 (includes 10% GST). However, discounts for Max may be available, on application, if you fall into any of the following categories:

Of course, any discounting is subject to the discretion of the WA Herbarium. Feel free to email us for more information on available discounts, explaining how you fit into the above categories.

Site licensing is available for all categories (except academic and private, which already have substantial discounts). The first unit is charged at full price. Subsequent units are charge at half price. For example, three copies of Max would cost A$385 + (2 × A$192) = A$770.

Species name updates

In addition to purchasing Max, you may also choose to obtain monthly updates of the names of Western Australian plants and animals. This is a particularly worthwhile investment if you wish to take advantage of the latest nomenclatural and taxonomic information on Western Australian plant and animal species and Maximise the value of your database. Note that, at this stage, updates to animal names are likely to occur less often than plant names. We hope to improve the frequency of animal name updates over time.

Updates can be purchased for A$165 if Max has also been purchased, or A$220 if only WACensus data are required (all prices are inclusive of 10% GST). This will entitle you to monthly updates of WA plant and animal names for one year from date of purchase.

Order Max or regular updates of WACensus

You have two ways of ordering Max: by cheque (Australia only), or by credit card. Which ever method you use, please register Max if you haven't already, so that you can receive your serial number(s). Max won't run without them.

Payment by cheque

Please fill out the relevant fields below and print the page using your browser's Print button. Cheques should be made out to the WA Herbarium. Then send this page and your cheque to:

Max Software Purchase
WA Herbarium, Locked Bag 104
Bentley Delivery Centre, Western Australia, 6983.

Payment by credit card

Please fill in the relevant fields below and fax us this page at +61 8 93340327. Your order will be confirmed by email.

Max Ordering Details(Please fill in all fields.)

Full Name Mailing Address
Purchasing category
Commercial Government Department Community Group Academic Private
Email address
# Max Licences Unit Cost Total
  $A $A
# Regular Name Updates Unit Cost Total
  $A $A
Credit Card Visa Mastercard BankCard Number Expiry
Name On Card

For information on the price of Max, visit our purchasing page.
Note: All prices inclusive of 10% GST. For more information contact Julia Percy-Bower.

By registering to evaluate Max you give us a better idea of who is interested in Max and how we can improve Max functionality. To register for access to Max please fill in allthe fields below, and click on the Submit button.

The fields Name and Company will be used to generate a personalised evaluation serial number. Your Name and Company will be displayed by Max each time you start it up. Please enter them exactly as you wish them to appear. It is also very important that your reply email address is correct or we can't send you your serial number.

Max Registration
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  9. Company
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  11. Why would you like to use Max and/or the WA Census Data?
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  13. Terms and Conditions

    By submitting this request I agree to abide by the following conditions of access to these datasets.

    1. Appropriate and full acknowledgement of the WA Herbarium must always be given in any publication which includes data sourced here.
    2. The census data may not passed onto or on-sold to a third party without the express permission of the Director, WA Herbarium.
    3. Registration details for Max and/or the Western Australian census data supplied with Max must not be used by or passed onto any other person. Only you are permitted to use the program and the census data.

    Press the "Submit Form" button send your registration details for processing. Your serial number will be emailed back to you as soon as possible.

  14. Agree to terms(*)
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For more information contact Julia Percy-Bower.

The following features have been added or modified since the last major version of Max:

Below is a summary of fixes and enhancements made to Max3, since the intial release. Please report any other bugs you find to Simon Woodman

Version - 14 April 2016

Issue: Query Builder

Error when opening query builder on collecting book.
Query Builder produced an error when running on a collecting book. Issue has been resolved.

New Functionality

Export to CSV
Previously there was only a table export to Excel format available. An additional request was made for CSV which has been implemented.

Modified Functionality

Hide the Collecting Book | Export | Waherb menu option
This menu option is now hidden if Tools | Collecting Book | Display WAHerb options is off.


Collecting Book Error in Label Printing Dialog.
An "invalid integer value error" is displayed when displaying the print label dialog box. The collecting book contains in excess of 1,000 records, and previously when printing a range with a minimum or maximum value over 1,000 had been selected. This problem is now resolved.

Version - 19 June 2012

Issue: Query Builder

Genera table not available
Fields from the new genera table were not selectable in the query builder.

Issue: Name Qualifiers

Taxon name qualifers were not displayed correctly
The qualifers aff. and cf. did not have a space before the next part.

Version - 22 April 2012

Issue: Collecting Book

Could not modify the Author field
The Author field on the collecting book form was read only.

Issue: Collecting Book

Max didn't recognised previous collecting book structure
Opening a table that has the structure of a collecting book, but no meta data, should result in a prompt to always open it as a collecting book. If the table was missing the new FAMILY_NID field then this check was failing.

Version - 16 February 2012

Issue: Table Design Form

Could not creating supplement table
A bug in the table design form was preventing users from creating supplement tables.

Issue: Supplement Names

Could not add a new supplement name
The updated supplement table structure has been corrected.

Issue: HTML Report Report Failing

The HTML report has been corrected and the default template updated.

Issue: Collecting Book

Copy Previous Record and Copy from Template
There is now an option to select whether or not to include the species name fields when copying from the previous record or from a template

Issue: Florabase Integration

Photos and Maps not working
The photo and map working functionality has now been corrected.

Version - 05 April 2011

Master List Restructure Family Code Deprecated

Family code has been deprecated and replaced with the new Family Name Identifier.

Version - 02 August 2010

ISSUE-0000926 Installation Focus

Registration details dialog box in the installation problem did not always show in front of the main installation screen.

ISSUE-0001933 Coordinate data entry in collecting book issues

Entering co-ordinates in UTM produced a shift in the co-ordinates when converted to decimal degrees. The collecting book currently only stores co-ordinates in decimal degree format, but will be updated later to store the co-ordinates as entered by the user. In the mean time the co-ordinate conversion routines have been revised so that there is no shift in the co-ordinates when converting between decimal degrees and UTM.

ISSUE-0001051 Name Changes report in MAX 3

Users can now specify if they want to see just names that have been added to the master list, rather than including any name updates.

ISSUE-0001069 Ctrl-D wierdness after re-ordering columns?

If columns in a data table had been re-orderd, using Ctrl+D (copy from the field in the previous record) produced unexpected results.

ISSUE-0001071 Copy record plant name

Re-instated the context menu for the full species name displayed at the top of both the data table and collecting book forms.

ISSUE-0001068 Page on Modifying reports contains typo


ISSUE-0000943 Duplicate Record doesn't copy all fields.

Species name fields were deliberately not being copied when duplicating a collecting book record. This has been modified so that now they are.

ISSUE-0000938 Autopopulate of collecting book record

Confusion relating to the fact that the collecting book setting is table specific. This setting has been added to the table design form to make it more obvious to the user.

ISSUE-0001002 Copy Previous Field / Record oddness

Copying the previous field was not consistent depending on whether the user had pressed the Insert key to get a new record in a data table, rather then clicking the + button on the navigation bar. Functionality between the two has now been made the same.

Version - 3 October 2005

ISSUE-0000963 Species name does not display when scrolling through MySQL database table

This error was caused by the MySQL ODBC driver not being configured properly. The options "Don't Optimize Column Width" and "Return Matching Rows" need to be select in the MySQL ODBC DSN Configuration.

ISSUE-0000961 Access violations after using Alt+M for Data Links connections

The more information dialog box was producing access violations when connected to a non-microsoft access database. These have been corrected. This problem was probably introduced when fixing ISSUE-0000930. Errors also occurred when scrolling through a query result set.

Version - 19 September 2005

ISSUE-0000951 Save Changes before creating User-Defined Fields in a Collecting Book

If the current record in a collecting book was being edited when the user clicked on the "Add Field" button on the last page of the collecting book, then any pending changes were lost. The current changes are now posted to the database before allowing the user to add a new field. A similar issue applied to switching between form view and datasheet view, with the same resolution.

ISSUE-0000945 Can't import data table

If the user was trying to import a Microsoft Access table that contained a boolean field, refered to as a Yes/No field in Microsoft Access, then an exception was produced. Max was not correctly recognising this type of field in the source table, so could not create the destination table for the data.

ISSUE-0000942 Add button for creating supplemental name

A button has been added to the toolbar to give the users a quick method of adding a name to the supplement table.

ISSUE-0000941 File name not displayed on label

There is an option on the print labels dialog box for the filename to be displayed on the label. This had no effect. Now when the user selects this option the name of the Microsoft Access database is added to the bottom of the label, followed by the name of the collecting book in brackets.

ISSUE-0000937 Ctrl T doesn't work if Copy From Tempate is not already selected

A new function has been added to the collecting book where the user can populate details of the record from the template database by selecting from a list of values. Ctrl T initiates the process. Several issues were encountered during the development of this process, all of which are now resolved.

ISSUE-0000935 Precision of GDA coords is only 3 decimal places

The existing coordinate conversion from geographical to UTM coordinates was rounding the UTM coordinates to 3 decimal places. This rounding has now been removed.

ISSUE-0000936 Disable autoincrement on collector number in template

When entering new records into the collecting book template table, the collector number was being incremented. This should not have been occurring and has been fixed.

ISSUE-0000933 Creating a new table

When the user creates a new table from the table design form, they are prompted to enter a name for the new table. If a table already existed with the same name then an exception occurred. Now a check is done to see if there is a table with the specified name and if so the user is prompted to replace the existing table. If they choose not to do so, they are returned to the dialog box where they can specify a different table name.

ISSUE-0000932 Null values in drop down boxes of collecting book

There are several fields in the collecting book where the user enters the value via a drop down list. Originally there was no null or empty value in the list if the user wanted to clear the value of the field. Pressing the Delete key whilst the control had focus worked, but was not obvious. A blank entry has now been added to the top of the list to clear the field.

ISSUE-0000930 Name status line not updating

The status line for secondary name identifier fields was not updating properly if the master list for the secondary name was different to the primary name identifier. The name for the secondary name identifier was being looked up in the wrong master list.

ISSUE-0000928 Max update and evaluation serial numbers

The Max update utility would not update the users version of Max if they were using an evaluation serial number. This has now been changed.

ISSUE-0000927 Access violation on updating Max

The Max update utility produced an exception if Max was not already installed on the users machine. Now the user is notified that they need to install Max before running any updates. The utility then terminates cleanly.

ISSUE-0000798 Max Files are dropping the 0 (zero) at the beginning of the Bar Code number

The CSV export files for used to import the data into WAHERB were being incorrectly produced with the leading zeros on the sheet number field.

Version - 31 August 2005

ISSUE-0000922 Name not showing for secondary NameID
ISSUE-0000921 Field roster navigation
ISSUE-0000888 Set a maximum column width when a Max data table is opened
ISSUE-0000887 Max Data Tables restricted to 6 secondary NameID fields
ISSUE-0000886 Find and Replace dialog improvements
ISSUE-0000885 Validation on the Main Name ID setting on the Table Design form is case-sensitive
ISSUE-0000881 Pass-Through Query too restrictive for Non-Microsoft Jet database
ISSUE-0000880 Modify start-up screen to display any Data Links Connections
ISSUE-0000867 Creating a subset of a collecting book
ISSUE-0000845 Reinstate the display of the last date that the master list was updated
ISSUE-0000842 HTML report fails when generated from a MAX species data table

Version - 15 June 2005

ISSUE-0000869 Querying WAHERB using "IS NULL" or "IS NOT NULL" criteria returns wrong record count
ISSUE-0000868 Filter using null or not null isn't working
ISSUE-0000866 Use the up and down arrow keys to navigate through the records in a Collecting Book
ISSUE-0000863 Can not restructure a SQL Server table that contains an identity column
ISSUE-0000861 Re-introduce the Report Explorer menu option
ISSUE-0000860 UTM codes not converting to Degrees, Minutes and Seconds in Collecting Book
ISSUE-0000859 Make the automatic sizing of columns on reports an option
ISSUE-0000853 Can not filter a table in a MySQL database
ISSUE-0000858 Error when copying a SQL Server table
ISSUE-0000850 Table Design does not load correctly for MySQL databases